Construction conversations are not generic speech.
MinuteMate uses specialized intelligence engines built around how construction projects actually run. Instead of producing generic meeting summaries, it identifies the structured project information, commitments, and issues inside every conversation.
Tailored for Project Managers, Project Engineers, and Superintendents running OAC meetings, trade coordination, and field reviews.
RFIs
Number, subject, status, ball-in-court responsibility, and commitment dates.
Submittals
Spec section references, reviewers, submission status, and discussion updates.
Potential Changes & Claims
Potential cost and schedule impacts, owner directives, and disputed scope.
Action Items
Trade partner, drawing or spec reference, deliverable, and target completion date.
Decisions & Approvals
Owner authorizations, architect clarifications, and agreed field modifications.
Risks & Schedule Impacts
Emerging trade bottlenecks, procurement delays, and lessons learned.
Built around the decisions and coordination items that drive design development, budgeting, and buyout.
Design Issues
Coordination conflicts, incomplete drawings, and AEC discipline handoffs.
Bid Packages
Package milestones, scope boundaries, and outstanding pricing information.
Scope Gaps
Coverage gaps between trades, interface responsibilities, and unallocated work.
Value Engineering
Alternative systems, estimated cost delta, owner selections, and approval status.
Allowances
Budget assumptions, reconciliation discussions, and overage tracking.
Long-Lead Items
Equipment lead times, release deadlines, and procurement critical path.
Permits & Approvals
Agency reviews, consultant submissions, and jurisdiction sign-offs.
Owner Decisions
Direction that impacts design criteria, milestone delivery, or budget baselines.
Project intelligence before the contract is awarded. Capture pursuit strategy, interview prep, and relationship history with timeline and kanban tracking.
Pursuits
Running opportunity history from initial lead to RFP submission and final award.
Clients
A continuous record of owner preferences, feedback, and key stakeholders.
Teaming Partners
Architect, engineer, and trade partner relationships and pursuit history.
Competitors
Market intelligence and positioning surfaced in strategy sessions.
Go / No-Go Decisions
Evaluation criteria, risk factors, and leadership decisions captured in the room.
Win / Loss Debriefs
Actionable feedback on selection factors, pricing, and interview performance.
Client Touchpoints
Every relationship conversation documented in a unified chronological history.
Customize extraction templates to match your company's standard operating procedures and specialized meeting formats.
Safety Meetings
Structured according to your corporate safety program, incidents, and corrective actions.
Toolbox Talks
Field briefings captured, logged, and documented directly from the jobsite.
Executive Reviews
Leadership project health reviews, milestone forecasts, and risk assessments.
Specialty Coordination
MEP clash reviews, BIM coordination, and building envelope sessions.
Forensic & Claim Discussions
Detailed chronological documentation when dispute resolution demands precision.
Custom Company Templates
Choose sections, set custom prompt instructions, and edit generated output with rich text.
Domain understanding with precise traceability.
MinuteMate understands RFIs, submittals, changes, decisions, design issues, actions and risks — while building continuous histories for recurring project records such as RFIs, submittals, changes and claims. Every extracted point connects back to the original speaker and timestamp.
See construction intelligence on your own meetings.
Bring a real OAC meeting, design review, or subcontractor session — we'll show you what MinuteMate extracts.