Free Ungated Resource
Construction Meeting Minutes Template
A standardized, contract-ready construction meeting minutes template formatted with dotted numeric topics, attendee attendance, RFI logs, submittal statuses, and ball-in-court action tracking.
PROJECT MEETING MINUTES
Official Project Record · Distribution Required Within 48 Hours
1.00 ATTENDEES & DISTRIBUTION
| Name | Company / Role | Present / Absent | |
|---|---|---|---|
| [Name 1] | General Contractor (PM) | [Email] | Present |
| [Name 2] | Owner Representative | [Email] | Present |
| [Name 3] | Architect of Record | [Email] | Present |
| [Name 4] | Mechanical Subcontractor | [Email] | Present |
| [Name 5] | Electrical Subcontractor | [Email] | Absent (Copies Sent) |
2.00 REVIEW OF PREVIOUS MINUTES
2.01
Minutes of Meeting #[Previous Number] held on [Previous Date] were reviewed. No corrections or amendments noted. Minutes approved as written.
3.00 SAFETY & FIELD CONDITIONS
3.01
Jobsite Safety: Zero lost-time incidents reported this period. Superintendent noted upcoming crane pick scheduled for Thursday; perimeter traffic control plan reviewed.
4.00 SUBMITTAL REGISTER REVIEW
4.01
Submittal [Pkg #] — Switchgear Product Data: Electrical subcontractor submitted revision on [Date]. Architect/MEP engineer review turnaround due [Target Date]. BIC: MEP Engineer.
4.02
Submittal [Pkg #] — Curtainwall Mockup Shop Drawings: Glazing subcontractor awaiting structural deflection confirmation. Review pending. BIC: Structural Engineer.
5.00 REQUESTS FOR INFORMATION (RFIs)
5.01
RFI [Number] — [Subject / Spec Section]: Framing subcontractor identified structural opening interference at Level 4. Architect issued revised detail on [Date]. Work released to field. BIC: Closed.
5.02
RFI [Number] — [Subject / Spec Section]: Clarification requested on roof drain slope elevation. Response committed by [Target Date]. BIC: Civil Engineer.
6.00 SCHEDULE & 3-WEEK LOOKAHEAD
6.01
Critical Path Activities: MEP rough-in on Level 3 completes Friday. Dry-in milestone remains targeted for [Milestone Date].
6.02
Lookahead Inspections: City framing and rough-in inspection booked for Tuesday at 9:00 AM.
7.00 POTENTIAL CHANGE ORDERS (PCOs) & COST ISSUES
7.01
PCO [Number] — Lobby Terrazzo Finish Revision: Owner Rep confirmed approval of revised aggregate sample. GC submitting cost delta of $[Amount] for formal signature. BIC: Owner Rep.
8.00 ACTION ITEMS & COMMITMENTS REGISTER
| Item # | Action Required | Ball-in-Court (BIC) | Due Date | Status |
|---|---|---|---|---|
| ACT-01 | Issue signed approval for PCO 042 (Terrazzo) | Owner Rep | Sept 18 | Open |
| ACT-02 | Submit revised seismic bracing calculation for ductwork | Mechanical Sub | Sept 21 | In Review |
| ACT-03 | Issue response to RFI 105 (Roof drain slope) | Civil Engineer | Sept 19 | Open |
NEXT MEETING
The next meeting will be held on [Next Meeting Date] at [Time] at [Location / Video Link]. Any errors or omissions in these minutes must be submitted in writing within 48 hours of receipt.
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