Meeting Productivity Framework
OAC Meeting Agenda Template
A timed, 60-minute agenda structure designed to keep Owner-Architect-Contractor meetings focused on critical path decisions, open deliverables, and schedule milestones.
OWNER-ARCHITECT-CONTRACTOR (OAC) MEETING AGENDA
Standard 60-Minute Progress Meeting Agenda
TIMED AGENDA TOPICS
10:00 – 10:05 (5 Min)
1.00 Safety, Site Conditions & Logistics
Review incidents, subcontractor safety orientations, upcoming crane picks, street closures, and site logistics.
10:05 – 10:20 (15 Min)
2.00 Schedule Review & 3-Week Lookahead
Critical path status against baseline milestone dates. 3-week lookahead activities, inspection booking schedules, and trade subcontractor manpower counts.
10:20 – 10:30 (10 Min)
3.00 Critical Submittals & Long-Lead Equipment
Submittal register review focusing on items in consultant review over 14 days, long-lead manufacturing milestones (switchgear, generators, elevators), and required material samples.
10:30 – 10:45 (15 Min)
4.00 Outstanding RFIs & Design Clarifications
RFIs with pending commitments affecting current work in the field. Verbal reviews of pending sketches, drawing revisions, and bulletin releases.
10:45 – 10:55 (10 Min)
5.00 Potential Change Orders (PCOs) & Owner Authorizations
Review pending PCO log, unforeseen field condition costs, allowance balances, and required owner directive sign-offs.
10:55 – 11:00 (5 Min)
6.00 Review Action Items & Adjournment
Confirm Ball-in-Court (BIC) ownership and committed deadlines for all new action items. Confirm date and time for next OAC meeting.
Automatically roll forward your OAC agendas.
MinuteMate tracks every unresolved topic from your previous meeting and builds your next agenda in seconds.