The project record shouldn't depend on who took notes.
MinuteMate gives Project Managers, Project Engineers, and Superintendents a continuously updated picture of the job — automatically turning OAC meetings, trade coordination, and field reviews into structured, traceable project intelligence.
Instead of searching five places to reconstruct one issue.
A Project Manager's real job isn't writing notes. It is maintaining situational awareness, keeping trade partners accountable, and understanding what changed without digging through scattered records.
Reconstructing history from memory
- Search old meeting minutes and PDF attachments
- Check Procore to see if an item was logged or updated
- Ask the Project Engineer what was said in the last coordination call
- Dig through email threads and audio recordings for proof
- Try to remember who promised what and when the deadline slipped
Instant, continuous project memory
- One continuous item record: See its full project history across every meeting
- Accountability: See ball-in-court responsibility and revised commitment dates
- Verified source evidence: Jump straight to the speaker and timestamped transcript
- No duplicate admin: Push reviewed topics and minutes directly to Procore
- Situational awareness: Know immediately what was new, changed, overdue, or resolved
Every item running through your project record.
Continuous cross-meeting history for recurring project records such as RFIs, submittals, changes and claims — with structured extraction for actions, decisions, and risks.
RFIs
Number, subject, status, ball-in-court responsibility, and commitment dates across meetings.
Submittals
Spec references, reviewers, submission status, and lead-time discussions.
Potential Changes & Claims
Potential cost and schedule impacts, owner directives, and disputed scope.
Action Items
Responsible trade, drawing or spec reference, deliverable, and target completion date.
Formal Decisions
Owner approvals, architect clarifications, and agreed field modifications.
Risks & Schedule Impacts
Emerging trade bottlenecks, procurement delays, and lessons learned.
From trailer conversation to approved Procore record.
MinuteMate reduces duplicate administrative entry by connecting the meeting discussion to the systems already managing the job.
Bring us a real OAC meeting.
See what MinuteMate extracts and how project memory connects recurring items on your actual job.