Preconstruction Records
Preconstruction Meeting Minutes Template
Document design decisions, value engineering approvals, scope boundary agreements, and allowance allocations with complete contractual traceability prior to project buyout.
PRECONSTRUCTION COORDINATION MEETING MINUTES
Official Preconstruction Record · Document Ref: PRECON-MIN-[00]
1.00 DESIGN COORDINATION & DRAWING MILESTONES
1.01
Drawing Issuance: Architect confirmed 100% Construction Document package will be issued for final trade pricing on [Date]. MEP design-assist narratives incorporated into general specifications.
1.02
Building Department Plan Check: Initial plan check comments received from City Building Dept. Structural engineer submitting response sketches for foundation calculations by [Target Date]. BIC: Structural Engineer.
2.00 VALUE ENGINEERING (VE) DECISION LOG
| VE Item # | System / Scope Description | Estimated Credit | Status | Approved By |
|---|---|---|---|---|
| VE-014 | Substitute magnetic-bearing centrifugal chiller for standard chiller | $84,000 | Approved | Owner Rep ([Date]) |
| VE-022 | Alternative roofing membrane with equivalent 20-yr warranty | $42,500 | In Review | Architect Review |
| VE-031 | Revise exterior storefront mullion profile from custom to standard | $28,000 | Rejected | Aesthetic Grounds |
3.00 BID PACKAGES & SCOPE INTERFACE BOUNDARIES
3.01
BP-03 Concrete / BP-05 Structural Steel Interface: Confirmed that anchor bolt setting will be performed by concrete subcontractor with templates supplied by steel fabricator.
3.02
BP-22 Plumbing / BP-23 HVAC Interface: Condensate drainage piping from fan coil units to indirect waste receptors allocated to Plumbing package. Mechanical scope ends at equipment connection.
4.00 ALLOWANCES & CONTINGENCIES
4.01
Site Utility Rock Excavation Allowance: Geotechnical report indicates potential shallow bedrock on west elevation. Recommended allowance established at $75,000 based on 500 CY unit rate.
4.02
Architectural Millwork Allowance: Current design selections exceed baseline allowance by $18,000. Architect presenting alternative veneer species at next coordination meeting. BIC: Architect.
5.00 LONG-LEAD PROCUREMENT REGISTER
5.01
Primary Electrical Switchgear: Current manufacturer lead time is 28 weeks from approved shop drawings. Owner authorized early procurement package release prior to GMP execution. BIC: GC Electrical Estimator.
6.00 ACTION ITEMS & DELIVERABLES
| Item # | Deliverable | Responsible Party | Due Date | Status |
|---|---|---|---|---|
| PRE-01 | Issue revised finish schedule for 100% CD pricing | Architect | Oct 05 | Open |
| PRE-02 | Execute early procurement agreement for switchgear | Owner Rep | Oct 08 | Open |
| PRE-03 | Finalize trade buyout scopes for BP-03 and BP-05 | Chief Estimator | Oct 12 | In Progress |
Bridge preconstruction context directly into field execution.
MinuteMate captures your preconstruction discussions and hands off the complete history to your Project Managers when the job breaks ground.